Hello, We are Coherent

About Coherent

The future of work is all about flexibility. Coworking spaces, shipping container offices and pop-up yoga studios are opening in cities across the globe, but with this increased flexibility comes increased admin.

This is where Coherent comes in. 

Who are Coherent? 

Coherent was the brainchild of a workspace owner and was built initially to serve as an internal system.

Coherent is now a web application designed specifically to manage every aspect of coworking, flexible, and shared workspaces. We aim to simplify the task of workspace management, all while connecting each space’s internal community. 

Currently, we are a small team of 6 based in the UK (Bristol, Frome, Edinburgh) and Germany (Munich, Augsburg).

The problem?

Anyone who operates a coworking space or a shared workspace knows how complicated resource allocation can be. Chasing invoices and processing payments isn’t as smooth as it should be. 

Bookings still require too much manual input. Your communication channels between you and your members are probably still dominated by email. 

Whilst there are software solutions available, having a different tool to solve each problem only adds to the complexity of workspace management.

Members of a coworking space, are often lured in through the promise of communication, collaboration and co-creation; a chance for them to meet new people and discuss ideas with anyone and everyone. 

In reality, they probably spend most of their time with their headphones in, blocking out distractions, and as such probably don’t know much about the people and businesses around them.

The solution?

Coherent is the solution.

Coherent is an all-in-one management tool that handles everything from client data, bookings and resource management, to invoicing and payment collection. Coherent integrates with best of market tools such as Mailchimp, Eventbrite, GoCardless and Xero.

With Coherent, you no longer have to spend hours dealing with individual admin tasks meaning you can spend more time focussing on your community and your business. 

Coherent makes running a flexible workspace easier, so you can focus on the fun stuff!

To any freelancer, solopreneur, digital nomad, a small startup, journalist, or anyone now finding themselves working from home, coworking spaces have a lot to offer. 

Being surrounded by like-minded individuals hustling and hacking their way to success, in an open plan workspace, really amplifies their skillset.

That said, the creative vibes can diminish when it takes hours to book a meeting room because you have to engage in a lengthy back-and-forth email conversation with the workspace operator to find an appropriate time slot. 

Coherent allows your members to quickly and easily book the resources they need, whether that’s a desk, a meeting room, a projector or a car parking space. They can see months in advance which resources are available and when, so your members can plan and schedule their work ahead of time.

With Coherent, your members manage their bookings from their personal dashboards where they can see how many hours they’ve used, and how much additional bookings will cost.

As the operator, you have an overview of all bookings made, as well as the future availability of every desk, meeting room, and office in your building.

Coherent ensures double bookings are impossible and availability is updated live as bookings are made.

One of the great things about coworking spaces is that a startup can find everything they need in one place; developers, designers, lawyers, accountants, marketing experts and so on. They’re always there, but how do you know who to speak to?

If your members have found that coworking spaces aren’t as social as they initially thought they would be, introduce them to Coherent’s digital community. Our software integrates with Slack so you can welcome new members into your community with ease.

Your members have their own profiles where they can easily find out more about the people working around them and can promote their business to their coworkers.

Our digital community also allows you to send notifications to your members to let them know about a visitor arrival, a package waiting for them in reception, or any upcoming events.

As an operator, Coherent also integrates with Eventbrite, which enables you to create and promote your events easily. Whether it’s guest talks, film clubs, or Friday beers at the local pub, spread the word to your members effortlessly with our Digital Community feature. 


Coherent makes your life easier and ensures you get the most out of your workspace.

When we say “Your workspace managed. Your community connected”, we really mean it. 

Click here to find out more about all our features, or contact us today to book a free demo. 

We look forward to welcoming you to the Coherent family. 


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